Please find below the ‘Terms and Conditions’ for Violet Limited t/a OKAHU, located 18 Tāmaki Drive, Ōrākei, Auckland 1010 (‘Venue’) to be read and agreed upon in conjunction with information and terms outlined in the ‘Booking Form’ and ‘Invoice’.

The information below ensures all parties understand the requirements to provide for everyone’s safety and to keep the Venue a well maintained and safe location for all to enjoy.

VENUE

Violet Limited t/a OKAHU, address 18 Tāmaki Drive, Ōrākei, Auckland 1010 (‘Venue’) its Landlord, Building Owners, Officers, Employees, and Agents.

BOOKING CONFIRMATION

You, the ‘Hirer’ upon completion and return of the ‘Booking Form’ to the ‘Venue’ and/or payment of 50% of the invoice total are contractually securing the ‘Venue’, to hold an ‘Event’ on the ‘Event Date’ for the ‘Booking Period’ during the ‘Event Hours’ as specified on the ‘Booking Form’. In returning the Booking Form and/or processing the payment the Hirer agrees and accepts these Terms and Conditions in full.

PAYMENT TERMS

A deposit payment of the 50% of the invoice total is required to confirm your booking, with the balance due 21 days prior to your 'Event Date'.

CONFIRMATION OF NUMBERS (applicable to Furniture Hire, Food & Beverage only): The Hirer is required (unless agreed otherwise in writing between the parties) to confirm final guest number 7 days prior to the Event date.

BOND

If the Hirer opts for BYO Catering, the Hirer agrees to pay a $1,000 refundable ‘BOND’ (if applicable) held by the Venue as security to cover any costs associated with the Hirer fulfilling their obligations under these Terms and Conditions. Examples include, (but not limited to) breakages, damages to property or additional cleaning. Should the damages exceed the Bond provided the Hirer will be liable and invoiced for all additional reasonable costs.

BOOKING PERIOD

The Booking Period is for 22 hours, beginning at 10.00am on the Event Date through to 3.00am the following day.

Deliveries and collections are permitted only during these times, unless otherwise specified in writing by the Venue.

All items of property owned by the Hirer and their guests must be installed and removed from the Venue within this timeframe. The Venue accepts no responsibility for checking in or handling any items brought into the Venue unless previously agreed in writing.

Items onsite thereafter will incur relocation and storage fees charged to the Hirer at $200 p/h.

EVENT HOURS

The Hirer is permitted to hold the Event between the hours as follows, 11am - 3am, unless otherwise specified in writing. Events held outside these hours may incur additional charges.

DESIGNATED COLLECTION AREA

At the conclusion of your Event all items brought into the Venue by the Hirer or their Contractors must be removed or packed down into one of the Designated Collection Areas ready for pick up and removal by 9.00am following the Event Date. Failure to adhere to this clause will result in fees being charged in accordance with the terms contained under the Booking Period clause above.

OBSERVANCE OF BOOKING PERIOD & EVENT HOURS

The Hirer must observe the Booking Period and the Event Hours and arrive and leave within the agreed timeframe.

GST

All amounts exclude GST (unless otherwise specified).

CAPACITY

Standing 350 guests, Seated Dining 200 guests.

INCLUSIONS

The Venue Hire Fee payment includes all cleaning and rubbish removal to a fair and reasonable standard. For the sake of clarity any additional cleaning time taken over 2 hours will incur additional cleaning costs at $100 p/h to be invoiced and deducted from the Bond (if applicable).

SERVICES

Any additional services agreed in writing between the Parties, and provided by the Venue, such as security will be invoiced to the Hirer and payable 14 days prior to the Event Date.

CANCELLATION OR POSTPONEMENT

In the event of Cancellation or Postponement of the Event Date for any reason, by either party, the Venue Hire Fee is 100% transferable at the same value to any date, to any person or company within 24 months in advance of the original Event Date, as availability prevails at the Venue at the time of application. No refunds of the Venue Hire Fee will be made.

COVID RESTRICTIONS

In the circumstance where your Event Date cannot proceed due to Government enforced COVID-19 Restrictions, the Cancellation or Postponement clause (as detailed above) will apply.

HIRER RESPONSIBILITY POLICY

A responsible service of alcohol policy applies at all times. The Hirer shall ensure, no persons under the age of 18 years shall be served with or allowed to consume alcoholic liquor. No alcohol is to be consumed outside the Venue unless there is a designated area to do so. The Hirer shall be responsible for the good conduct of their guests. The Venue reserves the right to remove any guest from the Venue, at their sole discretion if they feel they are overly intoxicated or abusive.

SMOKING

Smoking of Tobacco or Vaping products is not permitted inside.

USE OF VENUE

The Hirer and guests shall behave in an orderly manner and fully compliant with applicable laws. The Hirer is responsible for the conduct of their guests. The Venue reserves the right to remove any person from the Venue who have or in the opinion of the Venue are likely to cause injury, damage, or behaved inappropriately at their sole discretion.

CARE OF VENUE

The Venue and facilities must be left in a reasonably clean and tidy condition. The Hirer will be responsible for any expense in connection with repairs, damage, breakages or loss of equipment.

FIRE EQUIPMENT

Inappropriate use of any Fire or Fire Safety Equipment resulting in any Liability or loss to the Venue will be passed on and invoiced to the Hirer.

INSURANCE AND LIABILITY

The Hirer agrees to indemnify, defend and hold the Venue, its Landlord, Building Owners, Officers, Employees, and Agents harmless of, and from any liabilities, costs, penalties, or expenses that arise or result from the Hirers use of the Venue.

CONDUCT

The Venue has a zero tolerance policy for: drug use, disparaging remarks of any type, physical violence.  The Hirer and guests are not permitted to take into or use the following substances without the premise without the prior written consent of the Venue: fireworks or flammable substances, chemicals deemed toxic or dangerous, prohibitive substances.

CATERING STANDARDS

The Kitchen will be provided in a clean condition and the space should be returned to a clean condition following your event. Post use cleaning of the kitchen is mandatory: otherwise an additional fee will be applied. Caterers must remove all trash, composting and recyclables from the site and dispose in the waste bins provided.

MUSIC AND NOISE

A DJ and/or Band are permitted. Volume levels are at the discretion of the Venue. Music and noise are to be restricted to a reasonable level. All music and noise must cease by 3.00am.

Please click here to access the Noise Rules and Enforcement in Auckland City Centre as prepared by Auckland City Council.

PROPERTY - LOST AND FOUND

The Venue takes no responsibility for personal effects or possessions left at the Venue during or after any Event. Every attempt will be made by the Venue to return any recovered items to its rightful owner.

DECORATIONS

Any fixing points or installation must first be approved by the Venue. All decorations and fittings must be removed at the conclusion of the Event. 

CANDLES / NAKED FLAMES

Must be contained in approved (by the Venue) and appropriate candle holders or glass votives used to prevent wax spill and must meet NZ Health and Safety regulations.

SAFETY

Fire Exits must remain clear of obstruction. Due care must be taken by the Hirer and guests. Children are to be supervised at all times.

ANIMALS

No animals or pets are permitted within the Venue without the prior written consent of the Venue.

BREACH OF CONTRACT

The Venue reserves the right to cancel the Event at any time for breach of the Booking Form, these Terms and Conditions and any additional policies or procedures of the Venue. Failure to comply with the requirements of this policy will be regarded as a breach of the Booking Form and give the Venue the right to cancel, with immediate effect.

ENTRY AND EXIT

The Hirer agrees that the Venue staff or contractors may enter and exit the Venue during and throughout the Booking Period. A representative of the Venue will be available and have contact with Security or your Venue Host during your Event and will be checking periodically with the responsible parties to ensure everything is running smoothly.

BREAKAGES

Will be charged and deducted from the Bond.

LAW

The Hirer agrees to comply with all applicable Local & National laws and shall conduct no illegal act on the premises. The Hirer agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. The Venue reserves the right, in its exclusive discretion, to expel anyone who in its judgement is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardising the rights, use permit, or insurability of the Venue or the safety of its staff, guests, or building contents. No person under the age of 18 will be served alcohol.

PROMOTIONS AND COPYRIGHT

Professional imagery of the Venue can be provided for your use in promotional purposes surrounding the Event.

HEALTH AND SAFETY

The Hirer will be aware of, and comply with, any relevant obligations imposed on them under the Health and Safety at Work Act 2015 (the “Act”). The Venue has not and will not assume any duty imposed on the Hirer from time to time pursuant to the Act arising out of this engagement. As the Hirer of the Venue, you must abide by all in house Health & Safety requirements, policies and procedures. Any deliberate act that causes harm to an employee or guest may incur fines under the Health & Safety at Work Act 2015. A signed copy of our Health & Safety Policy must be signed before the commencement of your event. A full disclosure of any Hazards on site will be completed as part of your acceptance to hold an event with us.